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Build a new Google Group

Open Gmail via the My.SUNYUlster.edu Portal

Click the 9 square icon toward the upper right of the screen. 

Select "Groups" - you may need to click the "more" button to see the groups icon.

Click the red "Create Group" button toward the top of the screen.

Enter the name of your group in the "Group Name" field.  The name of your group will also be its email address so keep it fairly simple and easy to remember and spell. 

Group Description: Describe your group (optional).

Select a Group Type (the most common type is Email list).

Add Members:

Click the "Manage" button toward the top right of the screen.

Click the "Members" button at the top of the list on the left of the screen to expand Members options.

You may either directly add members or Invite members to join your group.  

Either way you will need to write a "Welcome message" where prompted.

Select how the member will receive Email.  The most common option is "All email" which will result in an email every time something is posted. These options can be adjusted by the member after they have joined the group.

You can adjust a member's permission status by clicking the "Manage" button toward the top right of the screen.

Select the member you wish to adjust. 

Click the "Action" button toward the top of the screen.

Select "Add to Roll" and select either "Owner" or "Manager".


Review the Basic Permissions:

View topics: select who, based on their permissions, can view the group topics.

Post: select who, based on their permissions, can email the group.

Join the group: Select how individuals can join the group.

Click the red "CREATE" button.

You will receive a welcome email to the group as well as see a welcome window appear on the screen.

Click the blue "Okay" button.

You will now be on the group home page.

You are, by default, the owner of this group.

Adjust Permissions: (only select permissions are reviewed below. Take some time to read through all of the permissions to best fine grain access)

Click the "Manage" button toward the upper right of the screen.

Click "Permissions" from the list on the left of the screen.

Click "Basic Permissions" from the list on the left of the screen.
    
     If you want to allow individuals from outside the domain you are building the group in (for instance if you have a @sunyulster.edu email address and you         want the membership to include those with a @my.sunyulster.edu email address you will need to click the "Allow new users not in sunyulster.edu" button. 

Be sure to click the "SAVE" button at the top of the screen if you make any adjustments to Basic Permissions.


Click "Posting Permissions"

    Post: By default all members can post to the group.  If you would only like a select group of individuals to be able to post unselect all but Managers and Owners     to be able to Post.

Be sure to click "SAVE" at the top of the screen if you make any adjustments to permissions.

Click "Access permissions" from the list on the left of the screen.

    View Member Email Addresses: Select only those access levels you want to be able to see members email addresses.  If you are building a student group         and don't want members to have access to other member's email addresses, make sure only the Owner has access to view email addresses.

Be sure to click "SAVE" at the top of the screen if you make any adjustments to permissions.


   












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