Use this letter, via an emailed mail merge, to inform faculty of students who are not compliant with their MMR's.
Students enrolled in online classes should not appear on this list.
In Banner INB (accessed from Portal)
Enter "DATABASE" in the Printer field
Enter Values for each parameter listed below.
01 Letter Name REG_MMR_INSTRUCTOR_NOTICE
10 From Date Leave blank
11 To Date Leave blank
12 Include Bridge Students? N
15 Output File Extension CSV
19 Part of Term Either the specific section number or "%" for all
20 Term Code Enter term code
21 Preregistration Term Leave blank
22 Update Letter Gen Table N
23 Run All Students? Y
24 Phone Type Leave blank
25 Schedule Type %
26 Hold Type Leave blank
27 Campus Code Leave blank
28 Campus Code Excluded Leave blank
29 Attributes to Include Leave blank
30 Remove Withdrawals N
Wait five minutes
Open Outlook (if you will merge to email)
Click the "Mailings" tab
Click the Start Mail Merge icon on the ribbon
Select E-mail Messages
Click "Select Recipients"
Click "Use Existing List"
Navigate to your banjobs folder in your U drive
Write you email, leaving spaces for instructor names, student names, and classes.
To fill those spaces click "Insert Merge Field"
Place your cursor in the space you want the merged information.
Select the appropriate field, such as <<first>> for first name
When you have finished building your email with merge fields, click the "Preview Results" button.
Use the arrows to the right of the preview results button to navigate a few of the recipients to make sure everything looks good. Make adjustments as necessary.
When you are ready to send the email, click "Finish & Merge"
Click "Send E-mail Messages"
A window will pop up.
Confirm the "email" field is appropriate (faculty and not student)
Enter the subject line you wish to appear on the email.
Your Outbox will start to fill up and over time will empty as your sent items populate.
Files saved in Banjobs will only remain there for 15 days.