Use this letter, via an emailed mail merge, to inform faculty of students who are not compliant with their MMR's. Students enrolled in online classes should not appear on this list. In Banner INB (accessed from Portal) Go to GWLSTUD:  Next Block Enter "DATABASE" in the Printer field  Next Block Enter Values for each parameter listed below. 01 Letter Name REG_MMR_INSTRUCTOR_NOTICE 10 From Date Leave blank 11 To Date Leave blank 12 Include Bridge Students? N 15 Output File Extension CSV 19 Part of Term Either the specific section number or "%" for all 20 Term Code Enter term code 21 Preregistration Term Leave blank 22 Update Letter Gen Table N 23 Run All Students? Y 24 Phone Type Leave blank 25 Schedule Type % 26 Hold Type Leave blank 27 Campus Code Leave blank 28 Campus Code Excluded Leave blank 29 Attributes to Include Leave blank 30 Remove Withdrawals N Next Block SAVE Wait five minutes Open Outlook (if you will merge to email) Open Word Click the "Mailings" tab Click the Start Mail Merge icon on the ribbon Select E-mail Messages Click "Select Recipients" Click "Use Existing List" Navigate to your banjobs folder in your U drive Select REG_MMR_INSTRUCTOR_NOTICE_mmddyy
Write you email, leaving spaces for instructor names, student names, and classes.
To fill those spaces click "Insert Merge Field" Place your cursor in the space you want the merged information. Select the appropriate field, such as <<first>> for first name
When you have finished building your email with merge fields, click the "Preview Results" button.
Use the arrows to the right of the preview results button to navigate a few of the recipients to make sure everything looks good. Make adjustments as necessary.
When you are ready to send the email, click "Finish & Merge" Click "Send E-mail Messages" A window will pop up. Confirm the "email" field is appropriate (faculty and not student) Enter the subject line you wish to appear on the email. Click OK
Your Outbox will start to fill up and over time will empty as your sent items populate.
Files saved in Banjobs will only remain there for 15 days. |
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